Document Turnover and Management

Document Turnover and Management

Michigan Electric Transmission Company

As part of its transmission system purchase from Consumers Energy, Michigan Electric Transmission Company (METC) needed to separate drawing and document control and management from Consumers Energy. This meant taking physical possession of large quantities of drawings, paper documents, electronic documents, and microfilm and microfiche records.

Commonwealth provided a project manager to assist with turnover and quality control. Two full-time CADD operators and two engineering aides comprised our technical team; other staff within Commonwealth assisted as needed. Drawings for well over 100 substations were transferred from Consumers Energy to Commonwealth as part of this project.

While some drawings were received as electronic files that only needed to be updated to METC’s drafting standards, many were received as paper or Mylar. Commonwealth staff scanned some of those drawings in-house, while others were sent to an outside vendor for scanning. A good number were also received as microfiche aperture cards. These cards were sent to an off-site scanning service. All drawings were returned to Commonwealth along with *.tif files of each. Our team of CADD operators converted them to a suitable format to be attached to a MicroStation drawing updated with new METC borders and logos. Pertinent drawing information was added to each file’s title block and a *.pdf was created for each completed file. New files were quality checked, catalogued, and submitted to METC for inclusion in its online document management system.

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It was interesting to work with so many iterations of technology – from pencil drawings on linen to blueprints to aperture cards to electronic files – we enjoyed watching history unfold.

Diane C. Wilkie
Director of Safety, Education, and Quality

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